CDD Administrative Assistant
3.
0 Saint Augustine, FL Saint Augustine, FL Full-time Full-time $18 - $20 an hour $18 - $20 an hour 19 hours ago 19 hours ago 19 hours ago Job Summary The Administrative Assistant is responsible for assisting the District Manager with various administrative duties as they relate to the assigned Districts.
Essential Functions ? Transcribe monthly meeting minutes.
? Prepare agenda packages (accumulate contents, draft agendas, copy and collate agenda packets) for all assigned districts by set deadline.
? Handle phone calls, emails and information requests from District homeowners, clients, vendors, and internal customers.
? Coordinate with vendors and subcontractors on various projects while keeping District Manager apprised of the situations/changes.
? Submit newspaper ads.
Coordinate publication dates.
Act as a liaison between Manager and newspaper vendor.
? Maintain district files (resolutions (including updating index), minutes, contracts, policies, etc.
).
? Manage digital district files (set up new ones, maintain existing ones).
? Interact and assist clients and District staff with administrative needs.
? Non-essential duties include other job-related duties as assigned.
Education Required - High School diploma or GED.
Experience Required - minimum of two (2) years office work experience.
Preferred - property management experience preferred.
Job Knowledge ? Knowledge and application of Microsoft Word, Outlook and Excel is required.
? Knowledge of Community Development Districts desired.
Job Skills ? Ability to work independently in a fast-paced environment.
? Ability to coordinate/manage multiple projects at the same time.
? Ability to interact and communicate effectively with colleagues and clients at all professional levels.
? Demonstrates organization, attention to detail, problem solving, creative, and independent thinking.
? Demonstrates a commitment to the company's philosophy of high quality, professionalism, and organizational culture.
Supervisory Responsibilities N/A Work Environment Professional office environment.
Physical Demands Physical demands are essentially those of sedentary work.
Benefits:
Health Insurance Dental Insurance Vision Insurance Life Insurance STD and LTD FSA EAP Paid Time Off (PTO) Job Type:
Full-time Pay:
$18.
00 - $20.
00 per hour
Benefits:
401(k) Dental insurance Health insurance Paid time off Vision insurance Schedule:
8 hour shift Monday to Friday Ability to commute/relocate:
Saint Augustine, FL:
Reliably commute or planning to relocate before starting work (Preferred) Application Question(s):
Have you ever been convicted of, or entered a plea of guilty or nolo contendere to any crime or had an adjudication withheld? If no type N/A if yes, please explain? Are you willing to undergo a background check and drug test in accordance with local law/regulations? What is your expected hourly rate? How many years of experience do you have for the expected skill set of this position? Education:
High school or equivalent (Preferred)
Experience:
administrative assistant:
2 years (Preferred) Work Location:
In person.
Estimated Salary: $20 to $28 per hour based on qualifications.
0 Saint Augustine, FL Saint Augustine, FL Full-time Full-time $18 - $20 an hour $18 - $20 an hour 19 hours ago 19 hours ago 19 hours ago Job Summary The Administrative Assistant is responsible for assisting the District Manager with various administrative duties as they relate to the assigned Districts.
Essential Functions ? Transcribe monthly meeting minutes.
? Prepare agenda packages (accumulate contents, draft agendas, copy and collate agenda packets) for all assigned districts by set deadline.
? Handle phone calls, emails and information requests from District homeowners, clients, vendors, and internal customers.
? Coordinate with vendors and subcontractors on various projects while keeping District Manager apprised of the situations/changes.
? Submit newspaper ads.
Coordinate publication dates.
Act as a liaison between Manager and newspaper vendor.
? Maintain district files (resolutions (including updating index), minutes, contracts, policies, etc.
).
? Manage digital district files (set up new ones, maintain existing ones).
? Interact and assist clients and District staff with administrative needs.
? Non-essential duties include other job-related duties as assigned.
Education Required - High School diploma or GED.
Experience Required - minimum of two (2) years office work experience.
Preferred - property management experience preferred.
Job Knowledge ? Knowledge and application of Microsoft Word, Outlook and Excel is required.
? Knowledge of Community Development Districts desired.
Job Skills ? Ability to work independently in a fast-paced environment.
? Ability to coordinate/manage multiple projects at the same time.
? Ability to interact and communicate effectively with colleagues and clients at all professional levels.
? Demonstrates organization, attention to detail, problem solving, creative, and independent thinking.
? Demonstrates a commitment to the company's philosophy of high quality, professionalism, and organizational culture.
Supervisory Responsibilities N/A Work Environment Professional office environment.
Physical Demands Physical demands are essentially those of sedentary work.
Benefits:
Health Insurance Dental Insurance Vision Insurance Life Insurance STD and LTD FSA EAP Paid Time Off (PTO) Job Type:
Full-time Pay:
$18.
00 - $20.
00 per hour
Benefits:
401(k) Dental insurance Health insurance Paid time off Vision insurance Schedule:
8 hour shift Monday to Friday Ability to commute/relocate:
Saint Augustine, FL:
Reliably commute or planning to relocate before starting work (Preferred) Application Question(s):
Have you ever been convicted of, or entered a plea of guilty or nolo contendere to any crime or had an adjudication withheld? If no type N/A if yes, please explain? Are you willing to undergo a background check and drug test in accordance with local law/regulations? What is your expected hourly rate? How many years of experience do you have for the expected skill set of this position? Education:
High school or equivalent (Preferred)
Experience:
administrative assistant:
2 years (Preferred) Work Location:
In person.
Estimated Salary: $20 to $28 per hour based on qualifications.
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